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© 2020 Capitol Hill Volleyball Classic

Washington D.C

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Important Dates

  • October 22nd, 10am, EST – Team Registration opens.

  • October 22nd, 10am, EST – Team and Club Loyalty Program opens.

  • October 24th, 12pm, EST – Deadline to submit Loyalty Application.

    • Registration fee must be paid by credit card to be eligible for Loyalty Program.

  • November 18th, 12pm, EST – All unsigned Team and Club Loyalty Contracts are cancelled and room released.

  • November 21st, 10am, EST – General Hotel Reservation link is live

  • December 17th, 12pm, EST – Deadline for completion of hotel rooming list.

 

Program Options

 

Team Loyalty Program: this option is for clubs that book more rooms per team than other customers; usually by taking an active role in funneling more parents through the events’ system in addition to their athletes and coaches.

 

Team Loyalty Requirements:

  • A single team must reserve 12 rooms (36 room nights) or more to be eligible.

Club Loyalty Program: this booking option is for clubs that book more teams and rooms than other customers; usually by taking an active role in funneling more parents through the events’ system in addition to their athletes and coaches.

 

Club Loyalty Requirements:

  • At least 7 teams from a club must each book a minimum of 10 rooms or 30 room nights.

General Hotel Program: This reservation system is typically used by clubs and teams having a minimal number in their travel party. This system works best for teams that form late or have players staying with their parents in hotels. Many local teams use this system to book best rates at tournament approved hotels. Both individual and group reservations are available.


General Hotel Requirements:

  • Mandatory for each team to have 12 room nights, 4 rooms for 3 nights, at a tournament approved hotel.

 

Loyalty Criteria

  • Rooming lists are due on December 17, 2019, 12pm, EST.

  • It is mandatory for 90% of the contracted room nights, based on the original number of rooms booked, be used by each team.

  • Booked rooms may be used by anyone connected to your team (parents, players, coaches, friends).

  • Cancellation of team blocks will not be allowed, strict penalties apply.

  • Cancellations of individual rooms within the block cannot be done online. Contact THS immediately as this must be done manually.  Strict penalties will apply if 90% pick up is compromised.

  • Available rooms on a Loyalty contract cannot be used by another team in the club to comply with the Stay & Play policy for entry acceptance.

  • Teams will be charged a non-refundable deposit by the hotel 60 days before arrival for one night's room and tax.

  • Multiple hotels may be required to accommodate groups of 7+ teams or more depending on room needs.

 

Loyalty Policies

 

Team Loyalty Program

  • A team must reserve 12 rooms (36 room nights) or more to be eligible.

  • A single FJ code must be associated with the team’s requested room nights
    within the application.

  • Rooms cannot be used by other teams to maintain required number of
    rooms. 

  • Each team will have their own contract and each room must be booked for 3
    night minimum.


    Benefits:

  • Application can be submitted once the team is registered and entry into CHVC has been paid.

  • Clubs will receive an entry confirmation email with a link to the Loyalty Application included.

  • Ability to book before General Reservations open and access to a more preferred list of hotels

 

Club Loyalty Program

  • Must book and maintain status for a minimum of 7 teams in the club. Each team must book a minimum of 10 rooms or 30 room nights, regardless of changes in entry status.

  • A single FJ code must be associated with the team’s requested room nights
    within the application.

  • Rooms cannot be used by other teams to maintain required number of
    rooms. 

  • Each team will have their own contract and each room must be booked for 3
    night minimum.


    Benefits:

  • Application can be submitted once the team is registered and entry into CHVC has been paid.

  • Clubs will receive an entry confirmation email with a link to the Loyalty Application included.

  • Ability to book before General Reservations open and access to a more preferred list of hotels.

 

General Hotel Registration

Accepting a contract does not automatically guarantee entry into the tournament.  Please check SportWrench to confirm acceptance.

  • Individual and group rooms can be applied towards a team’s required minimum room requirement (12 room nights per team, 4 rooms for 3 nights).

  • Each team is only allowed to book 15 rooms online. Teams that need to book more, will need to get approval from THS.

  • Falling below the minimum number of rooms will cause your team to lose acceptance status.

  • A group reservation must utilize 90% of the contracted room nights based on the original number of rooms booked.

  • Reservations made using rewards points or outside of the housing block will not be counted towards the team’s room-night requirement. 

  • Reservations under multiple names can be made at various approved hotel properties.

  • Rooms may be used by anyone affiliated with the team: players, coaches, parents or friends.

  • Other teams cannot use open rooms on a contract in order to comply with the Stay & Play reservation requirement.

 

 

Approved Hotel Listing

 

 

Housing Contact