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© 2020 Capitol Hill Volleyball Classic

Washington D.C

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Checklist:

  1. Team registration & Loyalty Hotel Programs will go live on Tuesday, October 22nd at 10:00 am EST

  2. Register for the event on SportWrench.

  3. Pay for your entry via credit card (processing fees apply) OR by check (no fees).

  4. Go to the THS site to book hotel blocks

    • Loyalty Hotel Program​: Opens Tuesday, October 22nd at 10am EST

      • registration must be paid by credit card in order to receive Loyalty Program link in your confirmation email.

    • General Hotel Registration: Thursday, November 21st at 10am EST

  5. Each team is required to book a minimum of 12 room nights (4 rooms for 3 nights).

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Registration Fee

  • Entry fees for all divisions are $850 per team.

  • Registration closes on Friday, December 6th or when the tournament is full, whichever comes first.

  • Certain divisions may close within days of opening due to demand.

 

Go to SportWrench to register for entry. Click here if you are a foreign team.

 

Payment Methods

From SportWrench, choose one of the following options:

 

  • ONLINE PAYMENT: May be done by credit card ($15 processing fee per team applies). The date of receipt will be recorded as the moment we receive confirmation that your credit card payment has been verified.

  • CHECK PAYMENT:  

1. Print and sign invoice from SportWrench (no processing fees will be applied).

2. Date of receipt will be when we receive both your check and entry application in our office. 

3. Make the check payable to: Capitol Hill Volleyball Classic

4. Send the signed Entry Application and check to:

Capitol Hill Classic 

26801 Dix Street 

Damascus, MD 20872

 

Please send one check per ENTIRE CLUB.

 

Refund Policy 

1. Request for a refund must be sent via email to info@capitolhillvolleyball.com

2. Teams that are part of the Loyalty Hotel Program are not eligible for refund of team registration fees.

3. Once a team has been ACCEPTED into the event (beginning the week of Nov. 25th), refunds will not be granted.  

4. If a local team or teams in the General Hotel Program notifies info@capitolhillvolleyball.com in writing on or before Sunday, November 24th of their intent to drop from the tournament a refund (minus $15 processing fee per team) will be granted. ***This policy includes teams that do not form.

5. No refunds will be given on or after Monday, November 25th unless below criteria is met. 

  • If a team is denied entry because the field is filled, the team may cancel its application and receive a full refund OR the team may elect to go on a waiting list.

  • If a team on the waiting list decides to withdraw their application, they will receive a full refund.

NOTE: Refunds will not be given if a team's status is changed from Accepted to Pending because they have fallen below the tournament housing requirement.

 

Divisions & Levels

The event will have the following divisions (subject to change): 12 Club, 13 Club, 13 Open, 14 Club, 14 Open, 15 Club, 15 Patriot, 15 Open, 16 Club, 16 Patriot, 16 Open, 17 Club, 17 Patriot, 17 Open, 18 Club, 18 Open.

 

The divisions are divided into the following levels:

1. CLUB: less experienced teams wanting a team-building, competitive event. Co-ed and boys’ teams can join the 12u, 13u, and 14u age groups in this level only.

2. PATRIOT: Reasonably experienced teams that may not be as physical as other teams. Rosters of Patriot level teams have players with multiple years of competitive club tournament experiences.

3. OPEN: The most competitive teams who are experienced and physically athletic compared to their age group. NOTE: only two teams per age group may request to play in the open division from any single club.

 

Drops & Changes

TEAM DROPS: All requests to drop from the event must be submitted via email by the person listed as the main contact in SportWrench. NOTE: A processing fee will be charged for all drops on or before November 25th. No
refunds are given after November 25th. Submit all requests to info@capitolhillvolleyball.com and include the following 
information:

  • Request to be removed from the event

  • Club name

  • Team name

  • FJ Code

  • Division entered 

  • You will receive an email notification to confirm the drop has been processed

  • DO NOT assume that your request has been granted.

DIVISION CHANGES: The Classic will make every effort to grant a request to change divisions whenever possible. If a move cannot be made at the time of request, the team will be placed on a list to move when space becomes available. All requests to change divisions must be submitted via email by the main contact in SportWrench. Submit all requests to info@capitolhillvolleyball.com and include the following information:

  • Club name

  • Team name

  • FJ Code

  • Current division entered 

  • Division you would like to be moved to

  • You will receive an email notification as confirmation if or when the move has been processed.  

  • DO NOT assume that your request has been granted.

 

Out of Age Division Teams

The Classic will make every effort to place teams in a division in which they wish to compete. Those requests will be handled in the following manner:

  1. Teams wishing to play in an out-of-age CLUB division may register for one age group higher without approval of tournament directors. Approval is needed if applying for a division two more age groups higher than the age group of the team.

  2. Teams wishing to play in an out-of-age OPEN division will be placed on a temporary holding list until approval is received from the Tournament Directors.

  • If a team is not accepted due to space in the requested division being filled, a refund of the full entry fee will be issued.

  • If a team accepts a position into its appropriate age division AND ALSO goes on the wait list for a higher age division, no refund will be issued if the move to the higher division is not possible and the team decides to drop from the event.

 

Acceptance into Event

Official acceptances into The Classic will begin the week of November 25th, 2019 and continue until all spots are filled.

 

Note: No more than two teams per age group from a club will be accepted into the Open Division of the Capitol Hill Volleyball Classic.

 

A completed Entry Application includes the following:

1. Submission of an Entry Application online with SportWrench

2. Receipt of full team registration fees (either online or by check)

3. Verification in SportWrench of Stay & Play hotel reservation from THS 

4. OR verification of local team status through tournament directors.

 

Out of town teams must maintain a confirmed hotel reservation from THS at an event-approved hotel, which meets the minimum room night requirement in order to maintain their accepted status into the event.  

 

Club Directors receiving 'local' status for their club agree to assist The Classic with collection of the Local Team Hotel Exemption Form.  All attendees staying in a hotel that are affiliated with a local team must submit this form.